Agenda items for the Councils must be submitted through the official Agenda Proposal form during the quarterly submission window, which closes 10 calendar days before each scheduled meeting to enable Secretariat review, agenda sequencing, and timely distribution of any pre-reads. Submissions should be written in board-ready form: a clear title, the precise outcome sought (decision, guidance, authorization, or noting), a brief rationale for urgency and relevance, and links to the minimum supporting materials needed for an informed discussion (e.g., briefing note, draft language, data, prior records). Select the appropriate handling classification and avoid embedding sensitive content directly in the form where controlled links are preferable. Items received after the close date are generally deferred to the next quarterly cycle unless the Chair confirms an exception on urgency grounds.