Virtual Sessions 3-Hour Format
Purpose: one monthly, open, sector-facing session that showcases all Tracks, surfaces questions, and funnels engagement into GRF’s formal monthly cycle.
Total duration: 180 minutes
Time-zone rotation (UTC): Odd months 13:00–16:00; Even months 08:00–11:00 (adjust locally in invites)
Agenda (exact timeboxes)
- Opening & framing (10 min) — Moderator + Media/Civic Lead
- Track Blocks (5 × 30 min = 150 min) — order rotates monthly (see tables)
- 12 min: Chair+Deputy mini-brief (evidence & what changed)
- 10 min: focused panel/debate with 2 guests (sector voices)
- 8 min: audience Q&A + one simulator/demo chart (clearly labeled assumptions)
- 12 min: Chair+Deputy mini-brief (evidence & what changed)
- Cross-track synthesis & Q&A (10 min) — Facilitator
- Closing & “what to do next” (10 min) — Moderator + Governance Secretary (links to articles, events, campaigns, jobs)
Per-block outcomes (each Track, each month)
- One slide with 3 facts (linked), 1 uncertainty, 2 options
- One call to action (read/report/event/campaign/job)
- One chart/map or simulator snapshot (with a one-line “limits” note)
Prep & deliverables
- Pre-reads due: 2 days before, 23:59 UTC (short, linked sources)
- Session summary: 3 days after, 23:59 UTC (one-page public recap)
- Artifacts (articles/notes/links): 5 business days after, 23:59 UTC
- Follow-through check: 14 days after (Done / In progress / Blocked)
Roles per session
- Moderator: Media/Civic Lead (opening/closing; on/off-record clarity)
- Facilitator: keeps pace; neutral Q&A
- Track Chairs + Deputies: present and answer Qs; Deputies cover time-zones/languages
- Governance Secretary: invitations, captions/interpretation, labels (Public/Internal/Restricted), links, and deadlines in calendar
2026 Session Calendar (Second Tuesdays)
| Date | Time (UTC) | Track Order (30 min each) | Pre-reads Due (Sun) | Summary Due (Fri) | Artifacts Due (Next Tue) | Follow-through (Tue + 2 wks) |
| Tue Jan 13, 2026 | 13:00–16:00 | 1) New Media & Civic → Research → Innovation → Policy → Capital & Investment | Sun Jan 11 | Fri Jan 16 | Tue Jan 20 | Tue Jan 27 |
| Tue Feb 10, 2026 | 08:00–11:00 | 1) Research → Innovation → Policy → Capital & Investment → New Media & Civic | Sun Feb 8 | Fri Feb 13 | Tue Feb 17 | Tue Feb 24 |
| Tue Mar 10, 2026 | 13:00–16:00 | 1) Innovation → Policy → Capital & Investment → New Media & Civic → Research | Sun Mar 8 | Fri Mar 13 | Tue Mar 17 | Tue Mar 24 |
| Tue Apr 14, 2026 | 08:00–11:00 | 1) Policy → Capital & Investment → New Media & Civic → Research → Innovation | Sun Apr 12 | Fri Apr 17 | Tue Apr 21 | Tue Apr 28 |
| Tue May 12, 2026 | 13:00–16:00 | 1) Capital & Investment → New Media & Civic → Research → Innovation → Policy | Sun May 10 | Fri May 15 | Tue May 19 | Tue May 26 |
| Tue Jun 9, 2026 | 08:00–11:00 | 1) New Media & Civic → Research → Innovation → Policy → Capital & Investment | Sun Jun 7 | Fri Jun 12 | Tue Jun 16 | Tue Jun 23 |
| Tue Jul 14, 2026 | 13:00–16:00 | 1) Research → Innovation → Policy → Capital & Investment → New Media & Civic | Sun Jul 12 | Fri Jul 17 | Tue Jul 21 | Tue Jul 28 |
| Tue Aug 11, 2026 | 08:00–11:00 | 1) Innovation → Policy → Capital & Investment → New Media & Civic → Research | Sun Aug 9 | Fri Aug 14 | Tue Aug 18 | Tue Aug 25 |
| Tue Sep 8, 2026 | 13:00–16:00 | 1) Policy → Capital & Investment → New Media & Civic → Research → Innovation | Sun Sep 6 | Fri Sep 11 | Tue Sep 15 | Tue Sep 22 |
| Tue Oct 13, 2026 | 08:00–11:00 | 1) Capital & Investment → New Media & Civic → Research → Innovation → Policy | Sun Oct 11 | Fri Oct 16 | Tue Oct 20 | Tue Oct 27 |
| Tue Nov 10, 2026 | 13:00–16:00 | 1) New Media & Civic → Research → Innovation → Policy → Capital & Investment | Sun Nov 8 | Fri Nov 13 | Tue Nov 17 | Tue Nov 24 |
| Tue Dec 8, 2026 | 08:00–11:00 | 1) Research → Innovation → Policy → Capital & Investment → New Media & Civic | Sun Dec 6 | Fri Dec 11 | Tue Dec 15 | Tue Dec 22 |
Speaker & content checklist (each Track, each month)
- Chair+Deputy confirm topic (3 bullets) by the pre-reads deadline
- Upload slide (single summary slide + one chart/map) with source links
- Name 2 guests for micro-panel; share 3 questions in advance
- Post-session: one paragraph recap with links to the Track’s article/event/campaign/job pages
Accessibility & compliance (applies to all sessions)
- Live captions; slides shared beforehand
- Clear on/off-record note at start; Public label for the event page; non-public materials shared by link only. No copyright material allowed.
- Respect privacy; cite sources with dates; state model limits on any charts